Comprehensive Packing Guide for Safe and Secure Shipments

Introduction

Proper packaging is essential to ensure your shipment reaches its destination safely and without delays. Carriers have strict requirements, and failing to meet them could result in refused pickup, damage to your goods, or additional charges. This guide provides detailed instructions on how to properly pack your shipment, whether it’s a small parcel or a large pallet.

We cannot be held responsible to shipments that are poorly packed. Insurance of poorly packed shipments is automatically forfeited. All shipments require a photo of the packed item to be submitted prior to pickup for both insurance purposes and to insure the state of the item.

Quick Packing Guidelines for Boxes

See additional regulations and tips at the bottom of this page

Quick Packing Guidelines for Pallets

See additional regulations and tips at the bottom of this page

Quick Guide Attaching Shipping Labels

See additional regulations and tips at the bottom of this page

Packing Guide — Safe & Secure Shipments

Proper packaging ensures your shipment arrives safely, is accepted by carriers, and avoids delays or extra fees. Follow this guide to pack both small boxes and large palletized shipments correctly.

📦 Packing Guidelines for Boxes

1. Choose the Right Box

Use a new, strong double-walled corrugated box for fragile or heavy items.
Boxes should be slightly larger than the items to allow room for cushioning.
Avoid reusing old/weak boxes that might break during handling.

2. Cushioning & Internal Protection

Wrap each item individually with bubble wrap, foam, or packing paper.
Fill empty spaces with packing peanuts or crumpled paper to prevent movement.
Add extra protection around fragile items and mark these boxes clearly as FRAGILE.

3. Sealing the Box

Use high-quality packing tape (avoid duct tape or masking tape).
Seal using the ‘H’ method: tape along the center seam and both edges.
Make sure all flaps are fully closed and secured so nothing can slip out.

4. Labeling

Attach the provided shipping label with transparent tape so it won’t rub off.
Include a duplicate label inside the box in case the outer label gets damaged.
Clearly mark boxes with special handling instructions (e.g., This Side Up, Fragile).

📦 Packing Guidelines for Pallets

1. Selecting the Right Pallet

Use a standard wooden or plastic pallet in good condition (no broken boards or nails).
The pallet must be strong enough for the total weight of the shipment.

2. Stacking Items Properly

Place heavier items at the bottom and lighter items on top for stability.
Distribute weight evenly across the pallet.
Keep stacked goods within the edges so they don’t overhang.

3. Securing the Load

Wrap the pallet with industrial-strength stretch wrap to secure contents.
Use straps or bands for extra reinforcement, especially for heavier shipments.

4. Labeling the Shipment

Place the shipping label on at least two sides so it’s visible from different angles.
Use appropriate warning labels for fragile or sensitive items.

📊 Stackability — What You Need to Know

Your pallet may be stackable lub non-stackable — and this affects how carriers handle your shipment:

Stackable Pallets

Can safely support another pallet on top.
Require flat, stable packing and tightly sealed boxes.
This often reduces shipping costs because space is used more efficiently.

Non-Stackable Pallets

Cannot safely support another pallet’s weight due to shape, fragility, or instability.
These may be shipped separately and could lead to higher carrier charges.

🧠 Additional Considerations

Weight & Size Compliance: Weigh and measure your shipment well before pickup to avoid surprise fees.
Prohibited Items: Some items cannot be shipped — always check your Prohibited Items List before packing.
Why Proper Packing Matters: Carriers may refuse pickup or charge extra for poorly packed goods and non-contracted and non-scheduled weight and size differences. Secure packing also reduces damage risk.

🏷️ Tip for Smooth Shipping

Always attach your labels clearly and protect them with tape — and don’t forget to take photos of your packed boxes & pallets before pickup and submit it to us.